Let’s face it, reading and responding to emails can be time consuming. Though it is a necessary and important part of the working day for most people, it is certainly an aspect that takes up more time than a lot of other tasks. This is why many people are choosing to batch their emails.
What Does Batching Your Emails Entail?
Though there are a few different things that go into batching your emails, it’s actually a relatively simple concept and one that is easy to adopt. It’s all about limiting the amount of time that is wasted by constantly checking emails throughout the day, by handling them in batches and at specific times. You can batch your emails by only reading and responding to them a few times throughout the day; a lot of people opt to check them only two or three times throughout their working day, rather than one by one as they are received. This includes reading, responding and seeing if you have any new emails.
Emails can also be batched by replying to similar types at the same time. For example, all emails related to one project or all emails from one sender. Once an email has been responded to, you should clear it from your inbox. Not only does this keep your inbox a lot more organised, it helps you to keep track of what still needs to be looked at. Batching your email replies is also something that you may want to consider. This can be done in a number of ways, such as copy and pasting important information that you share often. You can also do it by creating canned responses.
Batching your emails is all about getting out of the habit of constantly checking them throughout the day, to help you to get more done in less time. When you are not going back and forth responding to emails, you can better focus on tasks and deadlines. Your concentration isn’t broken and your productivity isn’t affected.
When it comes to batching your emails, it’s all about finding a system that works for you. Finding the time to keep up with the demands of business isn’t always easy, but help is always available. Get in touch to find out more.